General Settings — User Group Administration Tab

TraCorp LMS Quick Reference Guide (QRG)

Audience: Main Admin, Sub Admin

Overview

This QRG explains how to use this tab to determine general LMS settings for User Group Administration, such as email options, content access, access codes, and user group restrictions.

Enabled Permissions Required to Complete the Following Steps

·         General Settings > User Group Administration

Note: Sub Admin without access to complete these steps should review Permissions with a Main Admin. User Group Admins do not have permission to access General Settings.

Select Administration Options

1.        From Admin Navigation, click General Settings.

2.       Click the User Group Administration tab.

3.       Enter the website address for User Group Admin Help URL. This displays a UGA Admin Help button on the navigation bar alongside Preferences and Log Out on the administrative side of the LMS.

4.       Click the Restrict UGAs from seeing students who do not belong to them on rosters check box to limit User Group Admins to see only students in their user group when viewing classroom or webinar session rosters.

5.       Click the Allow usergroup admin the option of not receiving emails check box to allow User Group Admins to opt-out of receiving emails from the LMS.

6.      Click the If UG Admin has the right to view content, allow UG Admin to view all content check box if User Group Admins can view all content on the LMS rather than only content they have uploaded or granted ownership permission.

7.       Click the Apply Accessibility Restrictions to Entire Hierarchy check box to apply Accessibility Restrictions set in a parent User Group to that entire parent User Group’s hierarchy. By default, Accessibility Restrictions only apply to the specific User Group they are set for.

8.       Click the Enable User Group Access Codes check box to enable Access Codes to be generated at the user group level. When selected, a Require Access Code field on Self-registration Page field appears. Click the check box if access codes are required when the student self-registers.

Note: For more information on Access Codes, see Knowledgebase article: User Group — Create User Group.

9.      Enter a Default Access Code Prefix. This is optional. A default prefix allows for a standardized prefix across all generated access codes, and can be changed at any time without impacting previously generated codes.

10.    Click Allow User Group Admins to assign User Groups when adding users to allow User Group Admin to select user assignments. When unchecked, users are added to all user groups assigned to the User Group Admin.

11.     Select an option in the drop-down to set permissions for When a UGA creates another UGA, the new UGA’s Permissions should be. Options are Same as the UGA’s, Standard Permissions (no template), or Set to Template.

·         If choosing Set to Template, select the name of the Permission Template in the drop-down menu that appears.

Limitations

The next three fields are used to Limit the number of users in a User Group with this registration field profile. This option only takes effect when logged in as a User Group Admin. This is optional.

·         Select a Registration Field to use in the drop-down menu.

·         Enter the role to limit in the Value(case sensitive) field (for example: Manager).

·         Enter the limit for the role in the Limit Number field. For example, if 1 is entered, there could only be one Manager in the User Group.