Learning Tracks
TraCorp LMS Quick Reference Guide (QRG)
Audience: Main Admin, Sub Admin, User Group Admin
Overview
This QRG explains how to create and manage Learning Tracks. Learning tracks provide students with a path to accomplish a goal. It is also easier to group content and assign one learning track than to assign each piece of content individually.
Enabled Permissions Required to Complete the Following Steps
· Learning Tracks (Sub Admin, User Group Admin)
Note: Sub Admin and User Group Admin without access to complete these steps should review Permissions with a Main Admin.
Add a Learning Track
1. From Admin Navigation, click Learning Tracks.
2. Click the Add New Learning Track tab to open the Add Learning Track window.
3. Enter a Title.
4. Enter a Description.
5. Add key words in Tags. This will be associated with the learning track and can be used by students when searching in the LMS.
6. Enter a number in Group Completion Credits.
7. Select an option in the Award Badge on Completion drop-down menu if badges are used by the organization to apply it to this learning track. Badges need to be configured in General Settings.
8. Click the Students Can Self-Assign check box to allow students to assign the track to themselves.
9. Click the Send Notification When Content Changes check box to notify students of updates.
10. Select an email template in the Include Email Template drop-down menu if one is loaded.
11. Click the Create News Item When Content Changes check box to send news when content changes. If selected,, a news template must be loaded and selected in the Include News Template drop-down menu.
12. Click the Choose File button to Upload New Certificate if you want to upload a new certificate to the system without going to the Certificates tab in Admin Navigation. The certificate will display in the Certificates tab or an option can be selected inthe Choose Existing Certificate drop-down menu to choose from an already uploaded certificate.
13. Click the Assigned Content tab.
14. In the Available Content – all content section, select the content to include in the learning track.
15. In the Assigned Content – this group section, enter a term in the Search field to find content to assign to this group.
16. Click the Email Information tab.
17. Click the Notify Student check box to send emails when students complete a learning track.
18. Select from the Include Template(Users) drop-down menu to pick a custom template instead of the default system email. Templates must have been previously uploaded to appear here.
19. Click the Notify Admins check box to send emails to the administrators when students complete a learning track.
20. Select from the Include Template(Admins) drop-down menu to pick a custom template instead of the default system email. Templates have to be previously uploaded to appear here.
21. In the Send Email To section, click the green circle next to Email Users (To) to open a list of names. Click the admin names to add for notification. You can only add one name at a time. Confirm each selection by clicking Yes.
22. In the Copy Email To section, click the green circle next to Copy Email (To) to open a list of names. Click the admin names to add for notification. Only one name can be added at a time. Confirm each selection by clicking Yes.
23. Remove individuals from the list by double-clicking their username within the table and clicking Yes in the pop-up window.
24. Click Save.
Edit a Learning Track
1. From Admin Navigation, click Learning Tracks.
2. Click the track to edit, then click Edit Group.
3. Edit the Learning Tracks properties as needed.
4. Click Save.
Delete a Learning Track
1. From Admin Navigation, click Learning Tracks.
2. Click the track to delete, then click Delete Group.
3. Click Yes on the Really Delete? pop-up box.
4. Click Save.
Duplicate Learning Track
1. From Admin Navigation, click Learning Tracks.
2. Click the track to duplicate, then click Duplicate.
3. Enter a name in the Duplicate Title field on the Duplicate Learning Track pop-up.
4. Click Save.
Best Practices
Click Show Assignments under Edit Group to get an exported spreadsheet showing the content, user groups, and users who are assigned to a track. Refer to this to assess impact before editing a track.