Content ꟷ Add Video Content
TraCorp LMS Quick Reference Guide (QRG)
Audience: Main Admin, Sub Admin, User Group Admin
Overview
This QRG covers how to add, edit, and delete LMS video content.
Note: Video content is classified as Other Online Resource for Content Type.
Enabled Permissions Required to Complete the Following Steps
- Content (Sub Admin, User Group Admin)
Note: Sub Admin and User Group Admin without access to complete these steps should review Permissions with a Main Admin.
Add a Video
1. From Admin Navigation, click Content.
2. Click the Content tab.
3. Click the Add New Content tab to open the New Content Wizard.
4. Click Next.
New Content Wizard — Content Type
1. Select Other Online Resource in the Content Type drop-down menu.
2. Select Video in the Resource Type drop-down menu.
3. Under All Categories, click the check box next to the Category where the video is to be stored. Click + to expand the Category and – to collapse the Category.
4. Under Categories, the available options will appear. Select the appropriate Category. Click Next.
New Content Wizard — Content Information
1. Enter the Title of the video.
2. Enter the Description of the video.
3. Enter a unique Content Code for the video. Note: The configuration of Content Codes must be determined before any content is added to the LMS. See Best Practices.
4. Enter key terms in Search Keywords, separated by a comma. These Keywords can be used by students when searching in the LMS for content.
5. Enter the Target Audience(s) for this content. This information will appear when the student is viewing catalogs.
6. Select the appropriate Tags in the drop-down menu. There can be more than one tag associated with the content. Check with the Main Admin to verify if organization-wide Tags have been established.
7. Enter an Est. Duration (min) so students will know how much time to allocate.
8. Ensure the List In Content Catalog check box is marked to allow content to be viewed in a catalog, rather than having to be directly assigned to the student. If enabling this setting, it is highly suggested to also enable Allow Students to Self-Assign.
9. Click the Allow Students to Self-Assign check box to allow students to assign a piece of content to themselves. If enabling this setting, click the List In Content Catalog check box to get the best visibility.
10. Click the Show on Student Transcript check box to display the course on student transcripts.
11. Click the Allow UG Admins to assign content check box to permit User Group Admin who have the proper permissions to assign this content to their user groups.
12. Click the Require Password to Access This Content check box to request a password from the student to launch the course.
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- Enter the course password.
13. Click the Content is hidden and randomly displayed check box to display the video randomly. This requires a General Settings option under the Content tab to be turned on, and the percentage of time content is to be displayed to be set. This feature can be used for pop quiz-style content that randomly appears for the student to take.
14. Click Next..
New Content Wizard — Prerequisites
1. Select the content that is a prerequisite for this video. More than one item may be selected on this screen.
Note: Students will not be able to take the course until the prerequisites are completed.
2. Click Next to continue or if there are no prerequisites.
New Content Wizard — Basic Details
1. Select the Course Language in the drop-down menu. English is the default choice.
2. Enter the number each student is allowed in User Launch Limit. If set to 0, the launch limit is unlimited.
3. Enter the number of Credits to display the number of credits that a student will receive upon completion of the video. This setting requires the credit system to be enabled in General Settings.
4. Enter the number of Program Units to allocate for this video if this content is part of a program.
5. Enter Cost if applicable. This is for display purposes only.
6. Click the Mark Complete on Launch check box if students are to be issued an automatic completion for launching the content. This is recommended for media that does not return completion records to the LMS.
7. Click the Exclude UG Admins from Record Entry check box to exclude this piece of content from Record Entry for User Group Admins who have permission to use the Record Entry tool.
8. If badges are used, select an option in the Award Badge on Completion drop-down menu to apply it to this video. Badges need to be configured in General Settings.
9. Click the Bypass launch wrapper, redirect to content URL check box if the video launches outside the LMS.
10. Select an option in the Content Terms of Use drop-down menu to select a terms of use document that needs to be read or agreed upon for this content. A document must be loaded for this to be available.
11. Click the Content is NOT mobile friendly check box to display a message that this content is not mobile friendly.
12. Select Content Date Range using the date pickers for Start Date and End Date. This will limit student access to this information for the range selected. Timezone Country, Start Time, End Time, and Timezone do not apply to video content.
13. Enter values for Browser Window Options to set specific Window Height and Window Width of the window opened by the LMS to display the course. Only use these options if there are specific browser requirements needed to display the course. Click the Show Browser Toolbars check box to display the browser toolbar when the course is launched.
14. Click the User group auto-assignment rules use completions for this content check box if auto-assignment rules are to run when the completion status changes.
15. Click Generate Completion Verification Link to provide students with an easy way to receive completions (for example, for sessions in a conference). Select the Start Date and End Date and enter a value in Max number of uses. The default is no limits.
16. Click Next.
New Content Wizard — Complete Other Content
1. Click the check box next to the Content in Available Content that is to be marked complete when the student completes the video. This is used when there are multiple content options to satisfy a learning requirement.
2. Click Next.
New Content Wizard — Media Preferences
1. Enter a value in Video Width to set a specific window width for the video.
2. Enter a value in Video Height to set a specific window height for the video.
3. Click the Autoplay check box to automatically begin the video when launched.
4. Click the Show Player Controls check box to display video control buttons (Play, Pause, and Rewind).
5. Click the Loop Playback check box to play the video in a continuous loop.
6. Click the Allow Download check box to allow students to download the video.
7. In the Enter the URL for the content. If you want to upload the content, leave this blank field, enter the web address to link to a video file on a website instead of loading it from the LMS.
8. Click the Use exact URL do not auto-detect HTTPS check box if linking to a site that does not have a security certificate and starts with http.
9. Click Choose File next to Upload Content to upload the video file to the LMS.
10. Click Next.
New Content Wizard — Email Options
1. Click the Notify Student check box to send a completion email to the student upon completion of this course. Select a template for students to receive from the Include Template(Student) drop-down menu and click the Email Certificate check box to attach a certificate to the email if a certificate is associated with this course.
2. Click the Notify Admins check box to send a completion email to select admin(s) when a student completes this course. Select a template for the admin(s) to receive from the Include Template(Admins) drop-down menu and click the Email Certificate check box to attach a certificate to the email if a certificate is associated with the course.
3. Complete the following steps to select admins:
· Click Email Users (To).
· Select the user in the User Type drop-down menu.
· Click the user in the list.
· Click Select User.
· Click Yes on the Confirm window.
· Click OK on the Info window.
· Repeat these steps for each user to Send Email To and for Copy Email To.
3. Click Next.
New Content Wizard — Choose Recommended Content
1. Click the check box next to the appropriate content in Available Content to recommend to the student after they complete the video. The content displays under a Recommended Content button on this piece of content for students.
2. Click Next.
New Content Wizard — Choose Associated Resources
1. Click the check box next to the appropriate content in Available Content that will be assigned to the student and listed along with this content so the student can review associated content. In student view, the content is displayed under the Associated Resources button.
2. Click Next.
New Content Wizard — Associated Dictionary Terms
1. To choose dictionary terms associated with the video, click + next to My Dictionary to expand the folder. Click the check box of the Available Dictionary Term to add it to Associated Dictionary Terms. Some dictionary terms only show when the term is associated with a content item available to the student. To learn how to add terms to the dictionary, see the Configure the Dictionary QRG.
2. Click Next.
New Content Wizard — Review/Expiration System
1. Click Exclude from Content Expiration System if this content does not expire or require future review.
2. Enter Content Expiration Time (in days) to set the timeline for expiration.
3. Select Content Expiration Date (overrides days) from the date picker if a specific date is preferred for review over number of days. This will override number of days if entered.
4. Click Choose to select a Content Author to be notified of the expiration.
5. Select Email Template from the drop-down menu. This template will be sent to Content Author and other users to be notified.
6. Complete the following steps to add additional Users to be Notified on Review:
· Click Add User
· Select the desired user type in the User Type drop-down menu.
· Click the user in the list.
· Click Select User.
· Click Yes on the Confirm window.
· Click OK on the Info window.
· Repeat these steps for each user to Send Email To and for Copy Email To.
· To remove a selected user, double-click on the name in the window.
7. Click Next.
New Content Wizard — Thumbnail, Certificate, and Content Upload
1. Click Choose File to select a Thumbnail (Recommended). This feature allows further customization and branding of the student experience. By default, the LMS provides thumbnails for the various types of content in the LMS.
2. Click Choose File to Upload New Certificate File. This feature allows the upload of a new certificate to the system without going to the Certificates tab in Admin Navigation. The certificate displays in the Certificates tab after it is uploaded here.
3. Select an option in the Choose Existing Certificate drop-down menu to choose from an already uploaded certificate.
4. Click Next.
New Content Wizard — For Administrative Purposes
These fields are for administrative purposes only. Students will not see this information.
1. Enter Action Rules specific to the video. Click ? to learn more about Action Rules. As written, these rules fill in a registration field based on completion data sent to the LMS.
2. Add Notes to leave specific information about the course for other administrators.
3. Click Next.
New Content Wizard — Review
1. Review the information displayed. If updates are needed, click Back to make corrections.
2. Click Finish to complete the wizard.
3. Click OK.
Edit a Video Content Record
1. From Admin Navigation, click Content.
2. Expand the Content lists to locate the video to edit.
3. Click Edit or double-click the video to display the Edit Content window.
4. Click Show Assignments to export a list showing learning tracks, students, user groups, certifications, and more assigned to / associated with this content and the content items where this piece is a Prerequisite and/or an Associated Resource.
5. Click the Category Options tab to add or remove this video to or from categories.
6. Click the General tab to update general information.
7. Click the Prerequisites tab to add or remove prerequisite content.
8. Click the Content Options tab to update content information.
9. Click the Mark Complete tab to add or remove other content to be marked as complete when this video is complete.
10. Click the Media Options tab to update media information.
11. Click the Email Information tab to add or remove student and/or administrator names for email notification.
12. Click the Recommended Content tab to add or remove content to recommend after completion.
13. Click the Associated Resources tab to add or remove associated resources.
14. Click the Associated Dictionary Terms tab to add or remove dictionary terms associated with this content.
15. Click the Files tab to update thumbnail or certificate information.
16. Click the Metadata tab to add or remove Action Rules or Notes.
17. Click the Change Log tab to view or export the changes made to this content.
18. Click the Statistics tab to calculate or export basic statistics for this content.
19. Click the Review tab to view Content Expiration System settings for this content.
20. Click the Review History tab to view previous review information for this content.
21. Click the Ownership tab to add or remove Content Owners.
22. Click Save.
Delete a Video
1. From Admin Navigation, click Content.
2. Expand the Content lists to locate the video to delete.
3. Click the video.
4. Click Delete.
5. Click Yes on the Delete Content pop-up.
Best Practices
- It is highly recommended that video titles in the LMS match what appears on the video.
- Some wizard screens may not be needed, and, in many cases, can be bypassed by clicking Next.
- Keywords are best used for typos/misspellings and acronyms, for example, adding both "login" and "log in."
- Tags are best used for broad topics with numerous related content items, such as "Point of Sales System." When a student searches using a tag, they get a display of all related/tagged content. There are tools for administrators to manage tags for consistency.