Video Content Quick Reference Guide (QRG)

Audience: Main Admin, Sub Admin, User Group Admin

Overview

In this QRG, you will learn how to add, edit, and delete LMS video content. Note: Video content is classified as Other Online Resource for Content Type.

Enabled Permissions Required to Complete the Following Steps

• Content

Note: If you are unable to complete the steps in this QRG, check with your Main Admin to review your Permissions.

Steps to Add a Video

1. From Admin Navigation, click Content.
2. Click the Content tab.
3. Click the Add New Content tab to open the New Content Wizard.
4. Click Next at the bottom to go to page two of the wizard.

New Content Wizard page two — Content Type

1. Select Other Online Resource from the Content Type drop-down menu.
2. Select Video from the Resource Type drop-down menu.
3. Under All Categories, click the check box next to the Category where the video should be stored. Click + to expand the Category and – to collapse the Category.
4. Click Next to continue.

New Content Wizard page three — Content Information

1. Enter the Title of the video.
2. Enter the Description of the video.
3. Enter a unique Content Code for the video. Note: The configuration of Content Codes should be determined before any content is added to the LMS. See Best Practices.
4. Enter key terms in Search Keywords separated by a comma. These Keywords can be used by students when searching in the LMS for content.
5. List the Target Audience(s) for this content. It will appear when the student is viewing catalogs.
6. Select the appropriate Tags from the drop-down menu. There can be more than one tag associated with the content. Check with the Main Admin to verify if organization-wide Tags have been established.
7. Enter an Est. Duration (min) so students will know how much time to allocate.
8. Ensure the List in Content Catalog check box is marked to allow content to be viewed in a catalog, rather than having to be directly assigned to the student. If checking this setting, it is highly suggested to check Allow Students to Self-Assign.
9. Click the Allow Students to Self-Assign check box to allow students to assign a piece of content to themselves. If checking this setting, check List in Content Catalog to get the best visibility.
10. Click the Show on Student Transcript check box if you want the course to show on student transcripts.
11. Click the Allow UG Admins to assign content check box to permit User Group Administrators who have the proper permissions to assign this content to their user groups.
12. Click the Require Password to Access this Content check box to request a password from the student to launch the course.
13. Enter the course password.
14. Click the Content is hidden and randomly displayed check box to display the video randomly at intervals you set. This requires a General Settings option under the Content tab to be turned on. This feature can be used for “pop-quiz” style content where the content would randomly pop up for the student to take it.
15. Click Next to go to the next screen.

New Content Wizard page four — Prerequisites

1. Select the content that is a prerequisite for this video. You may select more than one item on this screen. Note: Students will not be able to take the course until the prerequisites are completed.
2. Click Next to move to the next page or if there are no prerequisites.

New Content Wizard page five — Basic Details

1. Select the Course Language from the drop-down menu. English is the default choice.
2. Enter the number each student is allowed in User Launch Limit. If set to 0, the launch limit is unlimited.
3. Enter the number of Credits if you want to display the number of credits that a student will receive upon completion of the video. This setting requires the credit system to be enabled in General Settings.
4. Enter the number of Program Units to allocate for this video if this content is part of a program. To learn about programs, see the Programs QRG.
5. Enter Cost if applicable.
6. Click the Mark Complete on Launch check box if you want students to get automatic completion.
7. Click the Exclude UG Admins from Record Entry check box to exclude this single piece of content from Record Entry for User Group Admins who have permission to use the Record Entry tool.
8. Select an option from the Award Badge on Completion drop-down menu, if badges are used by your organization, and apply to this video. Badges need to be configured in General Settings.
9. Click the Bypass launch wrapper, redirect to content URL check box if you want the video to launch outside the LMS.
10. Select an option from the Content Terms of Use drop-down menu to select a terms of use document that needs to be read or agreed upon for this content. A document must be loaded for this to be available.
11. Click the Content is NOT mobile friendly check box to display a message that this content is not mobile friendly.
12. Select Content Date Range using the calendars for Start Date and End Date. This will limit student access to this information for the range selected. Start Time, End Time, Timezone Country, and Timezone do not apply to video content.
13. Enter values for Browser Window Options to set specific Window Height and Window Width of the window opened by the LMS to display the course. These options should only be used if you know there are specific browser requirements needed to display the course. Click the Show Browser Toolbar check box if you want the browser toolbar displayed when the course is launched.
14. Click the User group auto-assignment rules use completions for this content check box if auto-assignment rules should run when the completion status changes.
15. Click Generate Completion Verification Link to provide students with an easy way to receive completions (e.g., for sessions in a conference). Select the Start Date and End Date and enter a value in Max number of uses. The default is no limits.
16. Click Next.

New Content Wizard page six – Complete Other Content

1. Click the check box next to the Content from Available Content that should be marked complete when the student completes the video.
2. Click Next.

New Content Wizard page seven – Media Preferences

1. Enter a value in Video Width to set a specific window width for the video.
2. Enter a value in Video Height to set a specific window height for the video.
3. Click the Autoplay check box if you want the video to automatically begin when launched.
4. Click the Show Player Controls check box if you want control buttons to show (i.e., Pause).
5. Click the Look Playback check box if you want the video to loop continuously.
6. Click the Allow Download check box if you want to allow students to download the video.
7. In Enter the URL for the content. If you want to upload the content, leave this blank field, enter the address to link to a video file on a website instead of loading it from the LMS.
8. Click the Use exact URL do not auto-detect HTTPS check box if you are linking to a site that does not have a security certificate and starts with http.
9. Click Choose File next to Upload Content to upload the video file to the LMS.
10. Click Next.

New Content Wizard page eight – Email Options

1. Click the Notify Student check box to send a completion email to the student upon completion of this course. You can select a template for students to receive and choose to attach a certificate to the email if you have a certificate associated with this course.
2. Click the Notify Admins check box to send a completion email to select admin(s) when a student completes this course. You can select a template for the admin(s) to receive and choose to attach a certificate to the email if you have a certificate associated with the course.
3. Complete the following steps to select admins:

• • Click Email Users (To).
  • Select the user from the User Type drop-down menu.
  • Click the user from the list.
  • Click Select User.
  • Click Yes on the Confirm window.
  • Click OK on the Info window.
  • Repeat these steps for each user to Send Email To and for Copy Email To.

     4. Click Next.

New Content Wizard page nine – Choose Recommended Content

1. Click the check box next to the appropriate content from Available Content that you would like to recommend to the student after they complete the video. The content displays under a Recommended Content button on this piece of content for students.
2. Click Next.

New Content Wizard page ten – Choose Associated Resources

1. Click the check box next to the appropriate content from Available Content that will be assigned to the student and listed along with this content so the student can review associated materials. In student view, the content is displayed under an Associated Resources button.
2. Click Next.

New Content Wizard page eleven – Associated Dictionary Terms

1. Click the Dictionary Terms associated with the video. Some dictionary terms only show when the term is associated with a content item available to the student. To learn how to add terms to the dictionary, see the Configure the Dictionary QRG.
2. Click Next.

New Content Wizard page twelve - Thumbnail, Certificate, and Content Upload

1. Click Choose File to pick a Thumbnail (Recommended). By default, the LMS provides thumbnails for the various types of content in the LMS. However, if you want to upload a specific thumbnail for a piece of content, this is where you do that.
2. Click Choose File to Upload New Certificate File. If you want to upload a new certificate to the system without going to the Certificates tab in Admin Navigation, you can do that here. The certificate displays in the Certificates tab after it is uploaded here.
3. Select an option from the Choose Existing Certificate drop-down menu to choose from an already uploaded certificate.
4. Click Next.

 New Content Wizard page thirteen – For Administrative Purposes

These fields are for administrative purposes only. Students will not see this info.

1. Enter Action Rules specific to the video. Click the ? to learn more about Action Rules. These rules as written fill in a Registration field based on completion data sent to the LMS.
2. Add Notes to leave certain information about the course for other admins.
3. Click Next.

New Content Wizard page fourteen – Review

1. Review the information displayed. If updates are needed, click Back to make corrections,
2. Click Finish to complete the wizard.
3. Click OK.

Steps to Edit a Video Content Record

1. From Admin Navigation, click Content.
2. Expand the Content lists.
3. Locate the video you want to edit.
4. Click Edit or double-click the video to display the Edit Content window.
5. Click Show Assignments to export a list showing learning tracks, students, user groups and certifications assigned to/associated with this content and the content items where this piece is a Prerequisite and/or an Associated Resource.
6. Click the Category Options tab to add or remove this video to or from categories.
7. Click the General tab to update general information.
8. Click the Prerequisites tab to add or remove prerequisite content.
9. Click the Content Options tab to update content information.
10. Click the Mark Complete tab to add or remove other content to be marked as complete when this video is complete.
11. Click the Media Options tab to update media information.
12. Click the Email Information tab to add or remove student and/or admin names for email notification.
13. Click the Recommended Content tab to add or remove content to recommend after completion.
14. Click the Associated Resources tab to add or remove associated resources.
15. Click the Associated Dictionary Terms tab to add or remove dictionary terms associated with this content.
16. Click the Files tab to update thumbnail or certificate information.
17. Click the Metadata tab to add or remove Action Rules or Notes.
18. Click the Change Log tab to view or export the changes made to this content.
19. Click the Statistics tab to calculate or export basic statistics for this content.
20. Click the Ownership tab to add or remove owner access to this content.
21. Click Save.

Steps to Delete a Video

1. From Admin Navigation, click Content.
2. Locate the video you want to delete by expanding the Content lists.
3. Click the video.
4. Click Delete located above the list.
5. Click Yes on the Delete Content pop-up.

Best Practices

• Your video title in the LMS should be the same as what appears on the video.
• Place your cursor in each field when you come to a new screen to determine which fields are mandatory to move forward.
• Some wizard screens may not be needed, and, in many cases, you can click Next to bypass them.
• Keywords are best used for typos/misspellings and acronyms like adding both "login" and "log in."
• Tags are best used for broad topics with a lot of related content such as "Point of Sales System." When a student searches using a tag, they get a display of all related/tagged content. There are tools for administrators to manage tags for consistency.

Related Articles/Videos

• Dictionary Terms QRG
• Programs QRG