Record Entry

TraCorp LMS Quick Reference Guide (QRG)

Audience: Main Admin, Sub Admin, User Group Admin

Overview

This QRG explains how record entry is used to add or edit completion statuses, dates, and scores for courses and students. 

Enabled Permissions Required to Complete the Following Steps

·         Record Entry (Sub Admin, User Group Admin)

Note: Sub Admin and User Group Admin without access to complete these steps should review Permissions with a Main Admin.

Use the Record Entry Wizard

1.        From Admin Navigation, click Record Entry.

2.       Click Start Record Entry Wizard.

3.       Click Next.

Choose Content

1.        Select the piece of content to change records for. Click + to expand a Content folder and – to collapse a Content folder. Only records for one piece of content can be changed at a time.

2.       Click Next.

New or Update

Note: This page appears if the content selected contains historical records for each attempt by the student.

1.        Select one of the following radio buttons for the desired outcome of record entry:

a.       Click Update Most Recent Record to update an existing record. If there are no existing records for the selected user, a new record is created.

b.       Click Add New Record to create a new record.

2.       Click Next.

Select Students

1.        Click Select Students to search for the student(s). Only students assigned to the selected content are available to select.

2.       Click Select User. The student’s name appears on the Selected Students list.

a.       To add additional students, click Select Students again. Repeat thisprocess until all students are selected.

b.       Double-click the student’s name in Selected Students list to remove.

3.       Click Next.

Enter Records

1.        Enter Default Values (all students) to update all selected students with the same values, rather than updating these values individually. Ensure that Use for all students is checked next to the value(s) to be applied to all.

·         Start Date — The date students started the content.

·         Time Taken (mins) — The amount of time students took to complete the content.

·         Completed — A checked check box  indicates the content is complete. An unchecked check box  indicatess the content is incomplete.

·         Completion Date — The date students completed the content.

2.       Enter per student values to update selected students individually. 

·         Start Date — The date the student started the course.

·         Time Taken (mins) — The total time the student spent completing the content.

·         Score (%) — The student’s percentage score for this content. 

·         Completed — A checked check box indicates the content is completed. An unchecked check box  indicatess the content is incomplete.

·         Completion Date — The date the student completed the content.

3.       Click Next.

Updating Records

1.       The Record Entry Wizard updates all records. When complete, a summary of records added and updated displays.

2.       Click X to close window.