How to Utilize the Terms of Use System

The Terms of Use system is a way to provide a Terms of Use message for learners to agree to before they can launch content within the system.

The Terms of Use system that is built-in to Communications has some changes in the 10.18 release. There are three places the changes occur:

Communications->News and Updates->News Template properties
Admin Navigation->Content->Content properties
General Settings->Content, in a section titled Set Default Terms of Use

Changes within Communications

Prior to the 10.18 release, with a News Template's properties is where the entire Terms of Use settings were configured. However, these settings have now been moved to Content properties and General Settings. Another change to Terms of Use that can be seen in Communications is that News Templates that are setup as a Terms of use become locked (cannot be edited), given the below criteria is met:

The template is assigned as a default template within General Settings
The template has been read by at least one student
The template is assigned to at least one content item within its properties

Changes within Content Properties

As mentioned above, in addition to being able to associate a template with a piece of content, there are now new options within the content's properties.

From within a content's properties, go to the Content Options tab
Content Terms of Use section now has these options:

Use Default Settings - This uses the template and selected settings from within General Settings->Content, in the section titled Set Default Terms of Use
Use different Terms of Use template - When selected, two new settings are displayed and the default settings within General Settings are overridden
- Content Terms of Use - Displays a drop-down menu of all the Terms of Use templates in the LMS
- Show Terms of Use - Allows the selection of how the Terms of Use template is show to the student for this piece of content
  - On first content launch - If selected, the template will be displayed the first time the student launches the content, and then will not be displayed again on this piece of content
  - Every time content is launched - If selected, the template will be displayed each time the student launches the content
  - Once for this Terms of Use template - If selected, the template will be displayed once for any piece of content the template is selected for, and then will not be displayed again

Changes within General Settings

Within General Settings, a Default Terms of Use template can be selected to be used across the entire LMS, rather than having to select templates from within individual pieces of content's properties.

In General Settings->Content->Set Default Terms of Use, there are these options:

Default Terms of Use - Displays a drop-down menu of all the Terms of Use templates in the LMS
Show Terms of Use - Allows the selection of how the Terms of Use template is show to the student for this piece of content
- On every piece of content on first launch - If selected, the template will be displayed the first time the student launches any piece of content, and then will not be displayed again on this piece of content
- For every piece of content on every launch - If selected, the template will be displayed every time the student launches any piece of content
- Once for any piece of content - If selected, the template will be displayed once for any piece of content, and then will not be displayed again

Changes to Reports

Both the Student Activity Report and Content Records Report have the ability to show you Terms of Use information for students.

To add them do the following for each report:

Student Activity

Check the Show Terms of Use Fields checkbox. This will show the following columns in the report:
- Terms of Use Accepted - Yes, No, or N/A (if there isn't a Terms of Use assigned to the content)
- Terms of Use Title - Title of the Terms of Use Template accepted (N/A if no Terms of Use is assigned to the content)
- Terms of Use Accepted Date - The date which the Terms of Use was accepted (N/A if no Terms of Use is assigned to the content)

Content Records

In the Fields section, use Ctrl + Left Mouse Click to add the following columns to the report:
- Terms of Use Accepted - Yes, No, or N/A (if there isn't a Terms of Use assigned to the content)
- Terms of Use Title - Title of the Terms of Use Template accepted (N/A if no Terms of Use is assigned to the content)
- Terms of Use Accepted Date - The date which the Terms of Use was accepted (N/A if no Terms of Use is assigned to the content)

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