Communications — Terms of Use

TraCorp LMS Quick Reference Guide (QRG)

Audience: Main Admin, Sub Admin

Overview

This QRG explains how to configure and manage the Terms of Use system. The Terms of Use system displays a message to students that must be agreed to before content can be launched.

Enabled Permissions Required to Complete the Following Steps

• Communications (User Group Admin, Sub Admin)
• Content (User Group Admin, Sub Admin)
• General Settings > Content (Sub Admin)

Note: Sub Admin and User Group Admin without access to complete these steps should review Permissions with a Main Admin. User Group Admins do not have permission to access General Settings.

Configuration Requirements

A Terms of Use Template must be created before it can be assigned to content. Terms of Use templates are created as News Templates within Communications. For step-by-step instructions, see Knowledgebase article: Communications — News & Updates Tab.

Set Default Terms of Use

Setting a default Terms of Use template applies it across all content in the LMS, eliminating the need to configure individual content items.

1. From Admin Navigation, click General Settings.
2. Click the Content tab.
3. Scroll to the Set Default Terms of Use section.
4. In the Default Terms of Use drop-down menu, select the desired template.
5. In the Show Terms of Use drop-down menu, select one of the following options:

• • On every piece of content on first launch — Displays the template the first time the student launches any piece of content.
  • For every piece of content on every launch — Displays the template each time the student launches any piece of content.
  • Once for any piece of content — Displays the template once regardless of how many content items use the template.

      6. Click Save.

Note: Content items configured with Use Different Terms of Use Template will override these default settings.

Assign Terms of Use to Content

1. From Admin Navigation, click Content.
2. Locate the content item. Click + to expand a Content folder and – to collapse a Content folder.
3. Double-click the content item to open its properties.
4. Click the Content Options tab.
5. In the Content Terms of Use section, select one of the following options:

• • Use Default Settings — Uses the Terms of Use template and settings configured in General Settings.
  • Use Different Terms of Use Template — Overrides the default settings for this content item. When selected, complete the following:
    • Content Terms of Use — Select a Terms of Use template from the drop-down menu.
    • Show Terms of Use — Select how the Terms of Use template displays to the student:
      • On first content launch — Displays the template the first time the student launches this content only.
      • Every time content is launched — Displays the template each time the student launches this content.
      • Once for this Terms of Use template — Displays the template once across all content items that use the same template.
      • Do not show Terms of Use for this content item — Excludes this item from Terms of Use system.

       6. Click Save.

View Terms of Use Data in Reports

Terms of Use acceptance data can be added as columns to the Student Activity Report and the Content Records Report.

Best Practices

Once a Terms of Use template has been assigned as the default in General Settings, read by at least one student, or assigned to at least one content item, the template becomes locked and cannot be edited. Create a new template if changes are needed to the Terms of Use message.