General Settings — Content Tab
TraCorp LMS Quick Reference Guide
Audience: Main Admin, Sub Admin
Overview
This QRG explains how Main Admins can use the Content tab to configure settings related to the different types of content the LMS supports, and the Content Rating System.
Enabled Permissions Required to Complete the Following Steps
· General Settings > Content
Note: Sub Admin without access to complete these steps should review Permissions with a Main Admin. User Group Admins do not have permission to access General Settings.
Configure the Content Settings
1. From Admin Navigation, click General Settings.
2. Click the Content tab.
3. Click the Randomly Show Hidden Content check box to automatically archive completed content and automatically remove incomplete content from the archive at the end of each night.
4. Click the Log all AICC and SCORM tracking data check box to log all score status and lesson history for course debugging.
5. Click the If user is added to a classroom session, assign the session like regular content is assigned check box to automate assignments of classroom content.
6. Click the If user is added to a webinar session, assign the session like regular content is assigned check box to automate assignments of webinar content.
7. Enter the Maximum Allowed Score that can be recorded for a piece of content within the LMS.
8. Click the If content does not have an owner, UG Admins with the content assigned can edit check box to allow the User Group Admins with the content assigned to their group(s) to edit the content’s settings.
9. Click the Require Main Admin approval for content uploaded by UG Admins check box to mark content as Pending until the Main Admin approves the content.
Add or Remove Content Languages
1. If content is available in other languages:
· Enter the language in the text box.
· Click Add Language.
2. If a language is no longer required:
· Select the language in the Select Language to Remove drop-down menu.
· Click Remove Language.
Add or Remove Tags
1. Click the Only allow main admins to create new tags check box if tag creation is limited to Main Admins.
2. Click Add.
3. Enter the Tag name.
4. To remove a tag:
· Click the Tag to be removed.
· Click Remove.
· Click Yes to This will remove the tag from all items. Continue?
5. Click Save Settings.
Set Default Terms of Use
1. From Admin Navigation, click General Settings.
2. Click the Content tab.
3. Click the Set default Terms of Use check box.
4. Select a template in the Default Terms of Use drop-down menu. Note: Templates are created in Admin Navigation > Communications > News & Updates > News Templates.
5. Click one of the following options for Show Terms of Use:
· For every piece of content on first launch
· For every piece of content on every launch
· Once for any piece of content
6. Click Save Settings.
Content Rating System
The Content Rating System allows students to leave a one- to five-star rating on selected content types.
1. From Admin Navigation, click General Settings.
2. Click the Content tab.
3. Click the Content Rating System check box.
4. For each type of content:
· Click the Allow after completion check box to allow students to rate the content after completing it.
· Click the Prompt after completion check box to prompt students to rate the course after completing it.
5. Select an option in the Require student to comment drop-down menu. Never is the default.
6. Enter a Comment minimum character length to set the default minimum characters for student comments.
7. Click Save Settings.
Use Content Review/Expiration System
The Use Content Review/Expiration System notifies the content owner that content needs to be reviewed and updated based on expiration parameters.
1. From Admin Navigation, click General Settings.
2. Click the Content tab.
3. Click the Use Content/Expiration System check box.
4. Click the check box(es) next to the Content Types that need to be reviewed on a periodic basis.
5. Click the Require A Content Author check box if content that is included in this system must have an author when added to the LMS.
6. Enter Content Expiration Time (in days) to set the amount of time before content expires and needs to be reviewed.
7. Enter the List of days before expiration to notify owner and author (comma-separated) to set how often to notify the owner and author for their review before the content expires. For example, entering 14, 7, 3, 2, 1 would send an email notification to the owner and author 14, 7, 3, 2, and 1 days before the content expires.
8. Choose an Email Template in the drop-down menu if applicable.
9. Click Hide exemption checkbox from UG admins if they cannot exempt content from review.
10. Click either the Text entry or Dropdown List radio button for the Revision Field choice. Text Entry provides a free-form description of the revision when editing content, and Dropdown List provides revision options, which must be provided (for example: No change, minor, major, needs rewrite).
· Enter the Revision Types Dropdown List (comma separated).
11. Click Set expiration off for all existing content to turn off the system for all content in the LMS.
12. Click Set expiration on for all existing content to turn on the system for all content in the LMS.
13. Click Save Settings.
Use Session Sign-in Sheets
The Use Session Sign-in Sheets turns on the ability to download a sign-in sheet for classroom sessions.
1. From Admin Navigation, click General Settings.
2. Click the Content tab.
3. Click the Use Session Sign-in Sheets check box.
4. Select an option in the Sort Roster By drop-down menu.
5. Select a Registration Field in the Column 1 drop-down menu to indicate what to display in the report.
6. Repeat step 5 for columns 2 through 8.
7. Click Save Settings.
Best Practices
Only enable Log all AICC and SCORM tracking data when debugging a course. Leaving this setting enabled can cause the LMS database to increase in size.