Communications — Emailing Test Questions and Answers

TraCorp LMS Quick Reference Guide (QRG)

Audience: Main Admin, Sub Admin, User Group Admin

Overview

This QRG explains how to create an email template that will send completed Online Test/Questionnaire questions and the corresponding response to a student and/or admin upon completion of that content.

Enabled Permissions Required to Complete the Following Steps

• Communications > Emails > Email Templates (User Group Admin)
• Communications > Emails (Sub Admin)
• Content (User Group Admin, Sub Admin)

Note: Sub Admin and User Group Admin without access to complete these steps should review Permissions with a Main Admin.

Configuration Requirements

An Online Test/Questionnaire must be created as a piece of content in the LMS to send questions and answers in an email template. Questions and answers from other types of content are not available to be emailed using this method. For step-by-step instructions on setting up an Online Test/Questionnaire, see Knowledgebase article: Content — Create Online Test/Questionnaire.

Customize an Email Template

1. Create a new template or edit an existing email template. For step-by-step instructions on setting up an Email Template, see Knowledgebase article:  Communications — Email Tab.
2. In Email Text, use [test_question_n] and [test_answer_n] to correspond to test questions and learner answers to be included in the email. The “n” should be replaced with the number of the test question and the corresponding answer within the test, starting with the first question. For example, to provide learners with the question and their answer for the first question on the test, use [test_question_1] and [test_answer_1].

• •  If there are multiple responses to a single question, each answer selected by the student will be listed, separated by a semicolon (response1; response2; response3).

Associate Email Template to Content

1.      From the Admin Navigation menu, click Content.

2.      Locate the piece of content to associate this template with. Double-click to open its properties.

3.      Click the Email Information tab.

• • To set the template to send to the student, click the Notify Student check box.
    • Include Template(Student) — Select the template with the test question and answer placeholders in the drop-down menu.
  • To set the template to send to admin, click the Notify Admins check box.
    • Include Template(Admins) — Select the template with the test question and answer placeholders in the drop-down menu.
    • Send Email To — Click + Email Users (To) to select admin to receive this email upon each Online Test/Questionnaire completion.
    • Copy Email To — Click + Copy Email To to select admin to be CC’d on admin email upon each Online Test/Questionnaire completion.

4.      Click Save.