Classroom Sessions — Enrollment and Attendance

TraCorp LMS Quick Reference Guide (QRG)

Audience: Main Admin, Sub Admin, User Group Admin, Instructors

Overview

This QRG explains how to register students and groups and manage attendance.

Enabled Permissions Required to Complete the Following Steps

• General Settings > Content (Sub Admin)
• Classroom Sessions (User Group Admin, Sub Admin)

Note: Sub Admin and User Group Admin without access to complete these steps should review Permissions with a Main Admin. User Group Admin do not have access to General Settings.

Manage Enrollment as an Admin

1. From Admin Navigation, click Classroom Sessions.
2. Under Sessions, click the check box next to the Session to download the sign-in sheet for. Click + to expand a Sessions folder and – to collapse a Sessions folder.
3. Double-click a session to open the Edit Classroom Session window.
4. Click the Register Students tab.
5. Click Assign Students.
6. Click a student profile.
7. Click Select User.
8. Click Yes in the Confirm window.
9. Click OK.
10. Click X to close the window.
11. Click the Send Reminder Email check box to send a reminder email.
12. Enter a number in # Days Before Start Date to send the reminder.
13. In the Include Template(Student) drop-down, select a reminder email template.
14. Click Send No Show Email check box to send no-show emails.
15. In the No-Show Template drop-down, select a no-show email template.
16. Click Email Additional Users to send copies of reminders and no-show emails to selected users.
17. Click the Register Groups tab.
18. Click + to expand a User Group and – to collapse a User Group.
19. Click the check box(es) to register selected User Groups.
20. Click Save.

Note: For step-by-step instructions on how to create a custom no-show email template, see Knowledgebase article: Communications — Custom No-Show Templates

Manage Attendance as an Admin

1. From Admin Navigation, click Classroom Sessions.
2. Under Sessions, click the check box next to the Session to download the sign-in sheet for. Double-click a session to open the Edit Classroom Session window. At the bottom, click Update Attendance. This opens a roster window listing each enrolled student.
3. Click Check All for the available categories to set attendance status for all students on the roster, or enter each student’s status individually. The options listed for attendance are: Attended, Completed, Retake, No Show, Score %.
4. Click Next.
5. The Roster Update Wizard processes the updates and provides a status report upon completion.
6. Click X to close the window.

Manage Enrollment and Attendance as an Instructor

1. Sign in to an Instructor account.
2. Click Roster in the menu bar.
3. Upcoming Sessions appears on the screen. Click EXPAND SESSIONS to view all Upcoming Sessions.
4. Click EDIT ROSTER next to the session to update attendance and add available students.
5. Click SAVE CHANGES.

Note: For step-by-step instructions on how to create a classroom sessions, see Knowledgebase article: Classroom Sessions — Create a Classroom Session.