Classroom Sessions — Set Up Classroom Sign-In Sheets

TraCorp LMS Quick Reference Guide (QRG)

Audience: Main Admin, Sub Admin, User Group Admin

Overview

This QRG covers how to set up the classroom sign-in sheet feature, which allows administrators to turn on sign-in sheets for all classrooms, determine whether they are sorted by last name or username, and choose additional registration fields to include on the sign-in sheet that might be helpful to the instructor.  

Enabled Permissions Required to Complete the Following Steps

·         General Settings > Content (Sub Admin)

·         Classroom Sessions (User Group Admin, Sub Admin)

Note: Sub Admin and User Group Admin without access to complete these steps should review Permissions with a Main Admin. User Group Admin do not have access to General Settings.

Turn On Classroom Sign-In Sheets

1.       From Admin Navigation, click General Settings.

2.       Click the Content tab within the General Settings tab.

3.       Scroll down to the bottom of the page.

4.       Click the Use Session Sign-in Sheets check box.

5.       In Sort Roster By, select Last Name or Username to choose how the roster will be alphabetized.

6.       In Column 1, select any additional registration field options to display in the session sign-in sheet. Select up to eight additional registration fields as needed. These are optional.

7.       Click Save Settings.

View a Sign-In Sheet as an Admin

       1.       From Admin Navigation, click Classroom Sessions.

       2.       Under Sessions, click the check box next to the Session to download the sign-in sheet for. Click + to expand a Sessions folder and – to collapse a Sessions folder.

       3.       Double-click a session to open the Edit Classroom Session window.

       4.       At the bottom, click Sign-In Sheet. This will download the sign-in sheet as a PDF. Note: A legend appears at the top of the PDF, indicating that entries shown in white represent students with a Seat Reserved on the roster, while entries shown in grey represent students on the Wait List. The wait list and attendance will automatically update if students drop out.

       5.       Click Cancel or X to exit the window.

View a Sign-In Sheet as an Instructor

1.       Sign in to an Instructor account.

2.       Click Roster in the menu bar.

3.       Upcoming Sessions will appear on the screen. Click EXPAND SESSIONS to view all Upcoming Sessions.

4.       Click PRINT next to the session to download the Sign-In Sheet. This will download the sign-in sheet as a PDF.