Content — Create Online Test / Questionnaire
TraCorp LMS Quick Reference Guide (QRG)
Audience: Main Admin, Sub Admin, User Group Admin
Overview
This QRG covers how to add, edit, and delete an online test/questionnaire.
Enabled Permissions Required to Complete the Following Steps
· Content (Sub Admin, User Group Admin)
Note: Sub Admin and User Group Admin without access to complete these steps should review Permissions with a Main Admin.
Add Content
1. From Admin Navigation, click Content.
2. Click the Content tab.
3. Click the Add New Content tab to open the New Content Wizard.
4. Click Next.
New Content Wizard — Content Type
1. Select Online Test/Questionnaire in the Content Type drop-down menu.
2. Under All Categories, click the check box next to the Category where the online test/questionnaire is to be stored. Click + to expand the Category and — to collapse the Category.
3. Under Categories, the available options will appear. Select the appropriate Category.
4. Click Next.
New Content Wizard — Content Information
1. Enter the Title of the online test / questionnaire.
Note: If a title was included in the content package, it will automatically appear in this field. Rename as needed.
2. Enter the Description of the online test / questionnaire.
3. Enter a unique Content Code for the online test / questionnaire.
Note: The configuration of Content Codes must be determined before any content is added to the LMS. For step-by-step instructions on creating content codes, see Knowledgebase article: Content — Content Code Configuration.
4. Enter key terms in Search Keywords, separated by a comma. These Keywords can be used by students when searching in the LMS for content.
5. Enter the Target Audience(s) for this content. This information will appear when the student is viewing catalogs.
6. Select the appropriate Tags in the drop-down menu. There can be more than one tag associated with the content. Check with the Main Admin to verify if organization-wide Tags have been established.
7. Enter an Est. Duration (min) so students will know how much time to allocate.
8. Ensure the List In Content Catalog check box is marked to allow content to be viewed in a catalog, rather than having to be directly assigned to the student. If enabling this setting, it is highly suggested to also enable Allow Students to Self-Assign.
9. Click the Allow Students to Self-Assign check box to allow students to assign a piece of content to themselves. If enabling this setting, click the List In Content Catalog check box to get the best visibility.
10. Click the Show on Student Transcript check box to display this content on student transcripts.
11. Click the Allow UG Admins to assign content check box to permit User Group Admin who have the proper permissions to assign this content to their user groups.
12. Click the Require Password to Access This Content check box to request a password from the student to launch the online test/questionnaire.
· Enter the online test/questionnaire password.
13. Click the Content is hidden and randomly displayed check box to display the online test/questionnaire randomly. This requires a General Settings option under the Content tab to be turned on, and the percentage of time content is to be displayed to be set. This feature can be used for pop quiz-style content that randomly appears for the student to take.
14. Click Next.
New Content Wizard — Prerequisites
1. Select the content that is a prerequisite for this online test / questionnaire. More than one item may be selected on this screen.
Note: Students will not be able to take the online test/questionnaire until the prerequisites are completed.
2. Click Next to continue or if there are no prerequisites.
New Content Wizard — Basic Details
1. Select the Course Language in the drop-down menu. English is the default choice.
2. Enter the Passing Score. This field is for informational purposes only. It displays the passing score to the learner, but the actual passing score is set within the content itself.
3. Click Content is Pass/Fail to display only Pass or Fail when the online test / questionnaire is completed. The LMS will not display a score.
4. Enter the number each student is allowed in User Launch Limit. If set to 0, the launch limit is unlimited.
5. Enter the number of Credits to display the number of credits that a student will receive upon completion of the online test/questionnaire. This setting requires the credit system to be enabled in General Settings.
6. Enter the number of Program Units to allocate to this online test / questionnaire if this content is part of a program.
7. Enter Cost if applicable. This is for display purposes only.
8. Click the Mark Complete on Launch check box if students are to be issued an automatic completion for launching the content. This is recommended for media that does not return completion records to the LMS.
9. Click the Exclude UG Admins from Record Entry check box to exclude this piece of content from Record Entry for User Group Admins who have permission to use the Record Entry tool.
10. If badges are used, select an option in the Award Badge on Completion drop-down menu to apply it to this content. Badges need to be configured in General Settings.
11. Click the Show Summary on Submit check box to display a summary of the online test / questionnaire after submission.
12. Click the Show Score on Submit check box to display the learner’s score after submission.
13. Click the Show answers to wrong questions check box to display the correct answers to the questions the learner answered incorrectly after submission.
14. Click the Mark as an electronic signature (If checked, the contents of this test cannot be edited) check box to require the learner to enter their username and password as an electronic signature. Note: If checked, the questions and answers of this online test / questionnaire cannot be changed.
15. Select an option in the Content Terms of Use drop-down menu to select a terms of use document that needs to be read or agreed upon for this content. A document must be loaded for this to be available.
16. Select a Content Date Range using the date pickers for Start Date and End Date. This will limit student access to this information for the range selected.
17. Click the User group auto-assignment rules use completions for this content check box if auto-assignment rules are to run when the completion status changes.
18. Click Generate Completion Verification Link to provide students with an easy way to receive completions (for example, for sessions in a conference). Select the Start Date and End Date and enter a value in Max number of uses. The default is no limits.
19. Click Next.
New Content Wizard — Complete Other Content
1. Click the check box next to the Content in Available Content that is to be marked complete when the student completes the online test / questionnaire. This is used when there are multiple content options to satisfy a learning requirement.
2. Click Next.
New Content Wizard — Create Questions and Answers
When adding questions to an online test / questionnaire, each question type includes fields that define how the question is presented to the learner and how responses are captured. The following question types are available:
· Multiple Choice — A question that presents several answer options and requires the student to select one or more of them.
· Multi-line Text — A question that allows the student to enter a longer, open-ended response across multiple lines in a text box.
· Single-line Text — A question that allows the student to enter a short, open-ended response in a single line.
· Date — A question that displays above a date picker, allowing the student to select a date.
· Instructions — A non-question item that displays instructional text to the student. No answer is required from the student for this question type.
Note: Add additional questions by selecting the question format under Add Question before selecting Next.
1. To add a Multiple Choice question:
a. Click Add Question and select Multiple Choice.
b. Enter the question text. This text displays to the learner as the question.
c. Select the Question Type from the following options:
· User must select all correct answers (Multiple Selection) — Choose this option for questions with multiple correct answers, where the learner must select all correct options to answer correctly.
· User can select any correct answer (Multiple Selection) — Choose this option for questions with multiple correct answers, where selecting at least one correct option is sufficient to answer correctly.
· User must select one correct answer (Single Selection) — Choose this option for questions with one correct answer, where the learner must select that answer to respond correctly.
d. Select a Save response in field option. This is not mandatory to complete your test creation. This field is for questions you pose to students to add information to their user profile via Registration Fields. It is not needed for content-based quizzes and assessments.
e. Click OK.
f. To add an answer option, select the question in the list to add an answer option..
g. Click Add Answer to display the Add Answer dialog box.
h. Enter the text for a single answer choice. Note: Only one answer choice should be entered in the text box at a time. Repeat this step for each additional answer option. For example, a multiple choice question with four answer options requires repeating this step three more times to add the remaining choices.
i. To mark an answer option as correct, select the correct answer in the list and click Mark Correct.
j. Click OK.
2. To add a Multi-line Text question:
a. Click Add Question and select Multi-line Text.
b. Enter the question text.
c. Enter the Height (pixels) of the answer box. The default height is 100 pixels.
d. Select a Save response in field option. This is not mandatory to complete your test creation. This field is for questions you pose to students to add information to their user profile via Registration Fields. It is not needed for content-based quizzes and assessments.
e. Click OK.
3. To add a Single-line Text question:
a. Click Add Question and select Single-line Text.
b. Enter the question text.
c. Enter the Width (pixels) of the answer box. The default width is 200 pixels.
d. Select the Position to choose where the answer box will appear.
· Answer below question (default)
· Answer above question
· Answer left of question
· Answer right of question
· Place answer at {ans} token
e. Select a Save response in field option. This is not mandatory to complete your test creation. This field is for questions you pose to students to add information to their user profile via Registration Fields. It is not needed for content-based quizzes and assessments.
f. Click OK.
4. To add a Date question:
a. Click Add Question and select Date.
b. Enter the question text.
i. Example text: “What is today’s date?” or “Select the date.”
c. Select a Save response in field option. This is not mandatory to complete your test creation. This field is for questions you pose to students to add information to their user profile via Registration Fields. It is not needed for content-based quizzes and assessments.
d. Click OK.
5. To add Instructions:
a. Click Add Question and select Instructions.
b. Enter the text to display in the text box.
c. Click OK.
6. To delete a question or answer, select the question or answer in the list and click Delete.
7. Click Up or Down to reposition selected questions or answers within the list.
8. Click Next.
9. When done with all questions and instructions, proceed.
New Content Wizard — Email Options
1. Click the Notify Student check box to send a completion email to the student upon completion of this content. Select a template for students to receive in the Include Template(Student) drop-down menu and click the Email Certificate check box to attach a certificate to the email if a certificate is associated with this content.
2. Click the Notify Admins check box to send a completion email to select admin(s) when a student completes this content. Select a template for the admin(s) to receive in the Include Template(Admins) drop-down menu and click the Email Certificate check box to attach a certificate to the email if a certificate is associated with the content.
3. Complete the following steps to select admins:
· Click Email Users (To).
· Select the user in the User Type drop-down menu.
· Click the user in the list.
· Click Select User.
· Click Yes on the Confirm window.
· Click OK on the Info window.
· Repeat these steps for each user to Send Email To and for Copy Email To.
4. Click Next.
New Content Wizard — Choose Recommended Content
1. Click the check box next to the appropriate content in Available Content to recommend to the student after they complete the online test / questionnaire. The content displays under a Recommended Content button on this piece of content for students.
2. Click Next.
New Content Wizard — Choose Associated Resources
1. Click the check box next to the appropriate content in Available Content that will be assigned to the student and listed along with this content so the student can review associated content. In student view, the content is displayed under the Associated Resources button.
2. Click Next.
New Content Wizard — Associated Dictionary Terms
1. To choose dictionary terms associated with the online test / questionnaire, click + next to My Dictionary to expand the folder. Click the check box of the Available Dictionary Term to add it to Associated Dictionary Terms. Some dictionary terms only show when the term is associated with a content item available to the student. To learn how to add terms to the dictionary, see the Configure the Dictionary QRG.
2. Click Next.
New Content Wizard — Review/Expiration System
1. Click Exclude from Content Expiration System if this content does not expire or require future review.
2. Enter Content Expiration Time (in days) to set the timeline for expiration.
3. Select Content Expiration Date (overrides days) from the date picker if a specific date is preferred for review over number of days. This will override number of days if entered.
4. Click Choose to select a Content Author to be notified of the expiration.
5. Select Email Template from the drop-down menu. This template will be sent to Content Author and other users to be notified.
6. Complete the following steps to add additional Users to be Notified on Review:
· Click Add User
· Select the desired user type in the User Type drop-down menu.
· Click the user in the list.
· Click Select User.
· Click Yes on the Confirm window.
· Click OK on the Info window.
· Repeat these steps for each user to Send Email To and for Copy Email To.
· To remove a selected user, double-click on the name in the window.
7. Click Next.
Note: This screen will not display if this type of content is not included in the Content Expiration System. For step-by-step instructions on setting up this system, see Knowledgebase article: General Settings – Content Tab.
New Content Wizard — Content Rating
1. Click the check box to Allow students to rate and review content once it has been completed.
2. Click the check box to Prompt after completion. This will display a pop-up window for the review once the content is marked complete.
3. Select a Don’t Prompt After date to end review prompts using the date picker.
New Content Wizard — Thumbnail, Certificate, and Content Upload
1. Click Choose File to select a Thumbnail (Recommended). This feature allows further customization and branding of the student experience. By default, the LMS provides thumbnails for the various types of content in the LMS.
2. Click Choose File to Upload New Certificate File. This feature allows the upload of a new certificate to the system without going to the Certificates tab in Admin Navigation. The certificate displays in the Certificates tab after it is uploaded here.
3. Select an option in the Choose Existing Certificate drop-down menu to choose from an already uploaded certificate.
4. Click Choose File to upload a document to Attach Document, or enter a URL in Attach URL.
5. Click Next.
New Content Wizard — For Administrative Purposes
These fields are for administrative purposes only. Students will not see this information.
1. Enter Action Rules specific to the online test / questionnaire. Click ? to learn more about Action Rules. As written, these rules fill in a registration field based on completion data sent to the LMS.
2. Add Notes to leave specific information about the content for other administrators.
3. Click Next.
New Content Wizard — Review
1. Review the information displayed. If updates are needed, click Back to make corrections.
2. Click Finish to complete the wizard.
3. Click Next.
4. A Success pop-up message appears, click OK.
Edit an Online Test / Questionnaire Content Record
1. From Admin Navigation, click Content.
2. Expand the Content lists to locate the online test / questionnaire to edit.
3. Click Edit or double-click the online test / questionnaire to display the Edit Content window.
4. Click Show Assignments, at the bottom of the window, to export a list showing learning tracks, students, user groups, certifications, and more assigned to / associated with this content and the content items where this piece is a Prerequisite and/or an Associated Resource.
5. Click the Category Options tab to add or remove this online test / questionnaire to or from categories.
6. Click the General tab to update general information.
7. Click the Prerequisites tab to add or remove prerequisite content.
8. Click the Content Options tab to update content information.
9. Click the Mark Complete tab to add or remove other content to be marked as complete when this online test / questionnaire is complete.
10. Click the Questions tab to add or remove questions and/or answers to this online test / questionnaire.
11. Click the Email Information tab to add or remove student and/or administrator names for email notification.
12. Click the Recommended Content tab to add or remove content to recommend after completion.
13. Click the Associated Resources tab to add or remove associated resources.
14. Click the Associated Dictionary Terms tab to add or remove dictionary terms associated with this content.
15. Click the Files tab to update thumbnail or certificate information.
16. Click the Metadata tab to add or remove Action Rules or Notes.
17. Click the Change Log tab to view or export the changes made to this content.
18. Click the Statistics tab to calculate or export basic statistics for this content.
19. Click the Ownership tab to add or remove Content Owners.
20. Click Save.
Delete an Online Test / Questionnaire
1. From Admin Navigation, click Content.
2. Expand the Content lists to locate the online test / questionnaire to delete.
3. Click the online test / questionnaire to be deleted.
4. Click Delete.
5. Click Yes on the Delete Content pop-up.
Best Practices
· It is highly recommended that online test / questionnaire titles in the LMS match what appears on the online test / questionnaire.
· Some wizard screens may not be needed, and, in many cases, can be bypassed by clicking Next.
· Keywords are best used for typos/misspellings and acronyms, for example, adding both "login" and "log in."
· Tags are best used for broad topics with numerous related content items, such as "Point of Sales System." When a student searches using a tag, they get a display of all related/tagged content. There are tools for administrators to manage tags for consistency.