General Settings — Language Tab Quick Reference Guide

Audience: Main Admin, Sub Admin

Overview

The LMS is easily customized to display in multiple languages by:

• Exporting an LMS Language Library in the form of an Excel CSV file
• Translating the default wording to customized wording (e.g., Brand Training instead of Learning Tracks) or to another language
• Importing the updated CSV file to the LMS.

Enabled Permissions Required to Complete the Following Steps

• General Settings: Language

Note: User Group Admins do not have permission to access General Settings.

Steps to Create the CSV File

1. From Admin Navigation, click General Settings.
2. Click the Language tab.
3. Click the appropriate language from the Select a language to export drop-down menu.
4. Click Export.

Recommendations for Translating the CSV File

Be sure that the first row, column D of the CSV contains the language of the translation. This label will appear in the drop-down language selection box on the log in screen.

For the best results when importing a new language, we recommend using the free OpenOffice.org office suite.

• Open the language CSV file in the OpenOffice Calc spreadsheet program. You should see an import window with a Character Set drop-down menu and a preview of the spreadsheet.
• Check that the characters display correctly in the preview window. If not, change selection from the Character Set drop-down menu between Unicode (UTF-8), Western Europe (ISO-8859-1), and Western Europe (Windows-1252/WinLatin 1) to see if the characters appear correctly.
• If you cannot find a suitable encoding, choose Unicode (UTF-8), open the file, and correct the language in the file.
• When you are ready to save the file for import to the LMS, click Save As, make sure the type is Text CSV, and make sure to click the Edit filter settings check box.
• Confirm that you want to save in CSV format, and you will see the Export Text File options box.
• Choose Unicode (UTF-8) for the Character Set, click the Quote all text cells check box, and click OK to save the file. It should now import to the LMS correctly.

Steps to Import the Translated CSV File

1. From Admin Navigation, click General Settings.
2. Click the Language tab.
3. Click Import Language.
4. Click Choose File to select the import file with the translated LMS Language Library.
5. Click Upload.
6. Double-click a language in the list to Show or Hide it from the log in screen. The default language cannot be hidden.
7. Click Save Settings.

Best Practices

Not all rows in the Excel file need to be translated. Rows where column D is blank will default to the text in column C.

Do not delete any rows from the Excel spreadsheet.